Dear Supplier,
Cummins is moving to a new Accounts Payable (AP) automation tool called Basware. The change is necessary as we continue the journey toward touchless AP processing.
When will the change happen?
The change will begin on Nov. 27, 2023.
How will this change affect you?
- Only PDF invoices will be accepted. All other invoice formats will be rejected.
- Only one invoice (referencing only one PO#) per PDF document will be accepted.
- Accepted and rejected (including return to sender (RTS)/disputed) invoices will send email notifications from [email protected].
- Goods and services must be invoiced the way the purchase order is written to receive timely payment. Invoices that do NOT match the purchase order (such as, not a match to part number, unit price, quantity, or unit of measure) will be returned to suppliers as unable to process.
- Required fields that MUST appear on all invoices are:
- Direct material: PO#, Invoice#, Part Number, Quantity per Part, Unit Price
- Indirect good and services: PO#, Invoice#, PO Line# and/or PO Line Description, Unit Price
Suppliers sending invoices via the Postal Service - We would also like to encourage suppliers who are currently sending invoices via the postal service to switch to email delivery, with the goal being EDI (Direct material) or the Ariba Network (Indirect material). This allows for more efficient processing of invoices, leading to more timely payments. Please visit the Supplier Portal Contact Accounts Payable (cummins.com) page for the appropriate email address for each country. Information regarding EDI or the Ariba Network can also be found from this page.
Thank you in advance for your cooperation as we move toward a more touchless AP process.
Sincerely,
Cummins Procurement and Accounts Payable